MS and the Family Medical Leave Act

The United Stated Department of Labor protects employed individuals who need to take a medical leave of absence for themselves or for immediate family members. This protection is referred to as the Family Medical Leave Act (FMLA.) It is designed to grant workers an unpaid leave from their jobs for up to 12 weeks per year, and stipulates that a person can return to his or her original position or one similar/ with similar salary. For workers with multiple sclerosis, this can be good and bad news. Here’s why:

  • The FMLA can keep a worker in the workforce, but he or she must have been working for at least 12 months with an employer prior to asking for a leave of absence. This is great for people who have been with the same company or organization for a year or more, but it does not protect individuals (especially MSers) who might be returning to the workforce in a new job after being home-bound. Those trying to test the waters might find themselves up a creek when they do not have 12 months of work invested and then they suffer a long relapse.
  • The FMLA covers workers who are employed at a company or organization with 50+ employees. This works out well for employees of larger companies, but those who might work for small establishments are not protected. Many times people with MS hold part-time jobs with such places.
  • The FMLA cannot guarantee the reinstatement of a high-level, high-salaried (key) employee. It will cover the leave, but the decision of whether to reinstate is determined by the employer. This is trouble for any executives (especially males, who tend to be in higher-level positions) who might fall ill with multiple sclerosis. Later MS onset also correlates with a higher likelihhod of disability, such as with primary progressive MS. Unfortunately, employees who tend to be key players usually fall in this over-40 age range.
  • Probably the trickiest clause in the Family Medical Leave Act is the requirement of an employee to have put in a minimum of 1,250 hours in the year prior to the request for leave. This breaks down to roughly a 24 hour work week. Here lies a big problem. Many people with MS cannot physically handle a 40 hour work week, but maybe they can manage part-time, lower-stress employment. But can everyone work 24+ hours a week, and then manage to make it to the one year minimum requirement? This clause makes it so difficult for people with multiple sclerosis to get back on their feet and try to sustain a new, part-time job. It becomes very frustrating to keep trying to stay employed outside of the home, only to be a person who falls through the cracks in the FMLA’s base.
  • The last problem is the fact that people with multiple sclerosis who suffer regular, long attacks might need to use the FMLA on a yearly basis. But they will be shorting themselves a minumum of 288 hours (the prior year’s 12-week hiatus) for the next work year period, thus making them need to increase their weekly minimum hours to almost 30, just to qualify for the FMLA again. Most people who use the FMLA use it once and don’t always use the entire 12 weeks. People with multiple sclerosis who are able to work outside of the home often need the entire 12 weeks on a yearly basis. But with all of its exceptions and restrictions, do many MSers even have a shot at sustaining this yearly Act? An inquiring mind would like to know..

*For more information about the Family Medical Leave Act, visit the US Department of Labor’s website.

12 comments

  • If one follows all the rules to a “T” then the FMLA works out for most people.

    But as you said, the technicality is putting in the 1250 required hours yearly to even qualify. If one doesn’t qualify, then sick time, vacation time and unscheduled time off is the alternative, but one risks termination.

    I have pushed the ADA workplace accommodations and the FMLA to the limit here in Pennsylvania and my company still won out because I ended up dropping my case against my company. I learned that there are more loopholes in favor of a company than there are for an individual.

    It is so important to document,document,document -on paper, on tape recordings (with permission only) and with witnesses. Dated and signed statements hold a lot of water in a court or hearing master office.

    So the best advice one could get if they want to invoke the FMLA and ADA in the workplace is to:

    1) document

    2) make sure YOU are in the “right” and following all the rules. Get a printed copy of your RIGHTS and provide a copy to every supervisor who challenges you.

    3) get signed dated statements from witnesses

    4) follow every phone call up with a “Memo to document a phone call” dated and signed by you, and send it (hand it) to the caller, supervisor, company person you spoke to

    5) try to make ADA rules and regs work in your favor by killing yourself to get to work every day, asking ONLY for the ADA’s you actually need (don’t abuse the system)

    6) Use the accommodations you say that you need so your employer can’t come back at you to say you are abusing the ADA laws.

    7) Get doctor’s notes for EVERYTHING!!

    8) Remember that they are your employer and not your friend.

    9) Never accept overtime – it will shoot you in the foot and call your ADA’s into question. If it is mandatory – make it one of your ADA’s so you are exempt

    10) At the first sign of refusal, schedule meetings to discuss your situation. You must give it at least three tries so you don’t look indifferent. If they still refuse, start looking around for a lawyer. If you are in a union, “legal benefits” may be one of your contract benefits. However, know that your company pays for these benefits and they can (and did to me) say that the lawyer is employed by them because they pay him and therefore, you must get your own lawyer.

    11) If you ever get past due process and actually get to a courtroom, by hook or crook, make sure you show up every time – even if your company does not show. Looks better for you.

    OMG, this is a freaking blog post disguised as a comment!!

    Sorry, but as you can see, this is a pet peeve with me and I was not a happy employee when it was all said and done.

    Anne
    http://disablednotdead-anne.blogspot.com

  • I was able to use something called “intermittent FMLA,” which is a valuable option that isn’t discussed or highlighted very often.

    Intermittent FMLA allows an employee to take leave in shorter increments such as a few hours each day or week. For example, an injured employee could work half days using intermittent FMLA.

    I usually worked more than 40 a week until fatigue became a constant companion. “Intermittent FMLA” allowed me to take sick leave/vacation in hourly increments. I used to take a few hours of sick leave to go home and take a nap without being in danger of losing my job or being reprimanded. If it was a really bad day, I was able to leave early and charge my time against FMLA. I was given an allowance of 480 FMLA leave hours a year, and this benefit allowed me to continue to work for three years (at less than 40 a week) until the fatigue just got too bad and I went on full disability.

    My doctor had to complete paperwork stating that I had a legitimate problem (fatigue in my case) and had to be renewed each year.

  • Jen

    Anne—

    I’m laughing like a hyena(?) right now, because of the length, not the content! I haven’t even tackled this comment yet, but I’m trying to plan ways to tighten the homepage, so I came on, and lo and behold—this longass response! I’m going to get a spicey bean and rice burrito from Taco Bell (for strength) and then I’ll respond. In any case, thank you for your patronage. Be back shortly!

  • Jen

    Hi you guys—

    Thank you so much for your input about the FMLA. It’s good to see cases of full-time employees who were able to use it to stay in the workforce.

    My personal situation has been exasperating. I last worked full-time as an ultrasound tech (in 2003.) I can no longer do this type of work, due to its physical demands and lack of definite breaks. So I have tried to work part-time at a couple of local libraries in the past 5 years. I haven’t worked more than 20 hours a week, so that is the first strike against building up FMLA hours. The first library I worked at was a small township library that employed less than 50 employees (strike 2.) My third problem is that I can pretty much blow through 3 months of leave with one relapse. So if I was able to pull it all together and work 24 hs/ week for a year or more at a larger employer, I still might run out of sick, vacation, and FMLA time. So I am able to work what I think would be 10 – 15 hours a week, but I have yet to cross the threshold that would allow me FMLA time. The first library director was just so nice that she gave me time off anyway.

    UGGGGHHHHHHH….Just had to explain and rant!

    Thank you for your comments. I believe they’ll be very helpful to people who happen upon this page.

    Jen

  • Anne and Joan,

    Wonderful advice and information. Anne, I’ve heard your story before, but you should share more of it on your blog now that the case is over (which I was sorry to hear). Jen, I think you hit a popular topic that only those ‘in the know’ have an actual clue about.

    Lisa

  • I filled out the paper work last year but then I had enough sick days saved to cover me. I even carried a few over to this year. I was advised to to keep paperwork on file every year just in case. Does that sound right to you?

  • Jen

    Hopefully someone will come back and have an answer, Nadja. I wish I did! But I imagine keeping records of everything and having the important paperwork completed, like Anne said, is vital.

    I have been so knocked down by sporadic employment in the last 5 years that it is getting harder (mentally and emotionally) to pick myself up and try again. I have a modest disability check now coming in, and so my immediate goals are to find my level of physical ability, on a voluntary basis, and pay my good fortune forward, which would include helping more with my local MS society. Paid part-time employment might again be in my future, but I have to rebuild slowly. We’ll see.

  • Diana Thacker

    My question… The past 11 weeks I have been off work was what was first thought to be an MS exacerbation but now appears to be a disc problem. My MD had me off work until this could be resolved. I have not been concerned because after 18 years of employment I had 127 days of sick lave and 6 week of vacation leave.

    However since I have been off work my employer has implemented FMLA as we have now exceeded > 50 employees at one office location. The policy was put out approximately 6 weeks into my time off but I have received a letter telling me my FMLA is coming to a close at the end of my 12 weeks of total time off work.

    It is a policy I have not seen but was informed by the HR Director that it was being worked on and then suddenly this letter. I did call the HR Director who told me if I did not return my job was not guaranteed beyond that date and then telling all the reasons why they may just close the position altogether. As you might imagine I contacted my MD and begged for a release back to work to save my job of which he has done but I am still in pain and wondering if I can do this. Can my employer legally do this?

  • Jen

    Hi Diana—

    This is the number for the Department of Labor, which can help you sort out these questions:

    1-866-4-USA-DOL (1-866-487-2365)

    It sounds like some overlap is going on and someone trained in the FMLA specifics would probably be the best person to talk to. He or she can also guide you if you need a lawyer.

    I hope this helps and I wish you luck.

    Sincerely,

    Jen

  • Stacy Wood

    I realize this is an old thread, so my apologizes for hijacking it. I’m in a situation where I’m trying to gather some information and unfortunately my head is starting to spin and I’m getting a headache just trying to figure out where I stand.
    Here’s the thing – I have in the past several years obtained FMLA – last year for a MS attach on my optic nerve that caused severe double vision, I was out of work 4 weeks for this. For two consecutive years prior I used FMLA to have total knee replacements first on one knee then the other. getting the paperwork from the doctors was a bit of challenge, but that isn’t my issue. Currently my employer has pointed out that I basically used 8 sick days since the beginning of December 2013 (5 1/2 months) and that is not “acceptable”. Some of those days were due to being sick from a viral infection – bronchitis, and others from issues related to fatigue, vision problems, etc all related to my having MS. Since i was not out more than 3 days at any one time, and/or did not see a doctor, or even if I had a doctor note would not have helped since it is not according to our HR dept FMLA or ADA paperwork. I see someone posted about intermittent FMLA – maybe that is what i need? Basically, where do i go? What do i need to do next? I was thinking of changing jobs (for unrelated reasons), and read something that I would need to be “healthy” and work for any employer at least 12 months before qualifying for FMLA, so would i screw myself changing jobs if i had an issue before being at the new job 12 months? Do i need to just drag myself to work even sick in order to avoid being out more than 6 days in a given 12 month period (which is what HR says is the magic threshold, any absents more than 6 days in a 12 month period is excessive – is this just our HR or is that a rule all employers use?)

    Thanks for taking the time to read and hopefully respond.

    Stacy

  • Jen

    Stacy—

    Here is information about the FMLA, with frequently-asked questions (including info about an intermittent or reduced leave schedule) on a link about midway down the page, under “General Guidance”. I would suggest showing this to your HR representative and asking for use of intermittent leave if you need to justify “excessive” absences. Sounds like you may qualify for it, under the act. I am not sure about all employers, but I wonder myself why a certain amount would seem excessive if an employee is allotted them (or even more) to begin with. And it seems that if you did switch jobs, you would need to accrue a year of time again to qualify (like you mentioned).

    I hope this helps you a bit: http://www.dol.gov/WHD/fmla/index.htm

    Jen

  • Cari Beckman

    Let me start by saying that I am not lawyer but have a lot of experience in a work setting with FMLA. Stacy – don’t change jobs – you will lose the time you put in with your current employer and any hours you’ve worked that can be credited toward eligibility for FMLA. If the sick days you used are “related to your MS” you need to get a Certification of Healthcare Provider form from your employer (assuming they have 50 or more employees) as you could very well qualify for INTERMITTENT leave – leave that needs to be taken in smaller, recurrent intervals versus one continuous segment. The FMLA is tricky an smaller employers can struggle to understand all the nuances but in a case like yours your HR rep should have suggested this.
    As for the 6 days in a 12 month period – that sounds like your employer’s attendance policy so I would suggest you ask for a copy of that policy or a handbook – whichever you can get just so you know what the rules are. But, if you have worked her for at least a year and if you work at least 1,250 hours (roughly a 0.6 FTE) then you want to pursue the FMLA application and ask them for INTERMITTENT FMLA protection. The web site Jen referred you to above is a good resource and contains a ton of good info.
    Kind regards,
    Cari

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